High sales, healthy margins. But today’s cash position is invisible.
Collections ran without a schedule: "if we happen to pass by, we collect." Some customers were months past due and never visited, and nobody noticed.
Due invoices automatically become collection tasks, payments are recorded on site, and collected cash is visible immediately, kept separate from operating cash until deposited.
The consolidated cash report that used to take two days is now readable on the same day. Its impact on receivables has not been measured yet.
The owner of a distribution business reached out to us. Sales were high, margins were solid, and the fleet ran every day.
The question sounds simple. But in distribution, with cash collected in the field and accounts spread across several legal entities, answering it took days. Meanwhile, cash moves every hour.
A report finished on Wednesday describes Monday.
Let us be clear first: no money was lost or taken. Collectors did their jobs and deposited what they collected.
The problem was the time gap. While cash was still with the collector and not recorded anywhere, nobody, including the owner, knew how much there was. The company’s money was out of sight, not out of control.
There was no collection schedule. The principle was very human: if you happen to pass by, collect. For customers on the daily route, that worked. For everyone else, it didn’t.
When we traced it, some customers were months past due and had never been visited once. Not because they refused to pay, but because nobody knew they hadn’t been asked.
This was the most expensive part: receivables held up not by difficult customers, but because nobody was reminded.
Cash was spread across many bank accounts in several legal entities. Each could be viewed on its own, but no single screen showed them all.
The consolidated picture was assembled by hand by a staff member with other duties, taking about two days each time.
We didn’t start with the report, even though it felt like the biggest hassle. We started with past-due invoices that had never been collected, because that is where money that should already be in the bank was stuck.
The system builds its own list of invoices that are due or overdue, then turns it into collection tasks assigned to specific people. No more relying on happening to pass by.
Collectors record payments the moment they receive them, oldest invoices first, so old receivables stop aging.
Once recorded, the amount shows up as the collector’s cash and the owner can see it the same day. It is locked as company money until deposited, separate from operating cash.
Every deposit leaves a trail, including its confirmation.
Finance routes deposits to each entity’s account, and the entire position appears in a single view.
This module has been running since early August 2026. The change in how people work is already visible, but its impact on receivables has not been measured yet. We don’t publish numbers we haven’t measured. Once there is enough data, we will update this page.
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